The Government Travel Charge Card program allows DoD civilians and military personnel to pay for work-related expenses during official travel. It is not to be used for personal expenses or to replace reimbursement of expense reports. Travel card holders must ensure that the monthly statement is paid in full by the due date. Failure to do so may result in disciplinary action and increased late fees.
The Government Travel Charge Card is a credit card that streamlines the official travel process. It is issued to all military and civilian employees who are authorized to travel on official business. It can be used to pay for expenses incidental to travel, such as air, lodging, meals, and rental car fees. Misuse of the Government Travel Charge Card can result in administrative or disciplinary action. Delinquent payments can also impact the Department’s ability to receive rebates from Citibank.
Applicants who have a credit score of 660 or higher and consent to an electronic review are eligible to receive a standard travel card. Those who don’t meet these requirements will receive a restricted travel card. All travel card holders are required to take the online travel card training course.
Travel card account activity is regularly reviewed, reconciled, and certified by the CFO’s office, Credit Card Services. This includes certifying that all charges are for travelers authorized to use the government travel card and that all unauthorized or erroneous charges appear promptly on monthly statements of accounts and are resolved.
How Do I Pay My Military Travel Card?
The Government Travel Charge Card (GTCC) program provides a safe, effective, convenient, and commercially available method for Department of Defense travelers to pay expenses related to official travel. GTCC includes Individually Billed Accounts and Centrally Billed accounts. All DoD travelers are expected to use the GTCC and to submit a travel claim following every trip using Defense Travel System. Using the card for personal purposes is a violation of policy and may result in disciplinary action.
When the expiration date shown on the face of the card approaches, the government travel contractor will automatically send a renewal card to the cardholder. The new card will require activation, which can be accomplished by calling the number on a sticker affixed to the renewal card.
In order to avoid late fees, cardholders must ensure that DFAS pays the card issuer in a timely manner. Failure to do so can lead to a deactivation of the card, which can have significant consequences for service members on TDY or PCS. To prevent this, cardholders should make an online payment as soon as they receive their monthly statement.
How Long Do You Have to Pay off GTCC?
The GSA SmartPay Travel Card Program allows Federal agencies, organizations, and Native American tribal governments to pay official TDY travel expenses through more than three million cards. More than 560 agencies, organizations, and tribal governments participate in the program, spending $30 billion annually through more than 100 million transactions. The Service uses ConcurGov as its electronic travel system to help service members and approving officials plan, document, manage, and monitor TDY travel (see 265 FW).
A travel card account with an undisputed balance is considered delinquent after 31 days from the closing date of the statement of account on which the charges first appeared. Delinquent accounts may be subject to collection by the government credit card contractor. Service members who are unable to pay their card account balance in full may request an extension of payment from their approving authority.
The Service’s government credit card contractor, Citi, offers a secure website where cardholders can view their statements online, sign up for paperless statements, and set up timely alerts. Service personnel should use their travel cards only to pay authorized travel expenses. For example, charging lunch expenses while on local travel is inappropriate.
Can I Use GTCC for Food?
The Government Travel Charge Card (GTCC) program allows travelers to pay expenses for official business. This includes meals and lodging, but it also can include other expenses such as transportation tickets, entertainment fees, gratuities, etc. Using the GTCC for personal expenses while traveling on TDY or TAD is against department policy and can lead to disciplinary action.
To avoid any misunderstandings, it is best for employees to review their agency’s GTCC regulations and policies before a trip. They can also take the “Program & Policies — Travel Card 101” course their travel office offers.
The most important thing to remember is that employees must pay their GTCC billing statement in full by the due date, regardless of whether or not they are reimbursable for the charges. In addition, they should also contact the contractor if any disputed charges appear on their monthly statement of account. This will allow the company to investigate and resolve the issue in a timely manner. This helps ensure that the traveler has a clean, accurate bill per DoD policy.
In short, the military travel card is designed to make PCS and official military travel less stressful by eliminating or limiting the need for advance trip pay. It also allows the military to better track expenses, reducing risk of unauthorized expenditures. It’s important for service members to understand the rules of their travel card before using it, though. Intentional misuse can result in disciplinary action or separation from the military, and it could lead to large debts that must be paid off.
Before the travel card, service members would have to use their personal credit cards and funds when on TDY or on deployment. This can be a real hassle, especially for larger expenses or when the expense is not reimbursed immediately. To avoid these difficulties, service members should ensure their travel card is activated upon notification of a PCS or deployment. They should also estimate how much they need for their deployment and ensure that they only charge what is authorized on the card. Contact your GTCC POC if you have questions about the rules of your travel card.